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SAD 4 Google Apps Help

This page will be updated regularly as we add new tutorials, tips and tricks, check back often. If you would like to see a specific tutorial or have a question that you'd like to see answered here, please email Crystal Priest.


Personal Email vs. Professional Email
    
    With the change over from FirstClass to Google Apps for Education, this is a great time to think about how you use your school email account. The district provides it to you for professional use and has always allowed reasonable personal use. Many of you use your school email for all your email needs. While that is fine, you really want to think about some of the possible ramifications of having personal email in your professional email account or having school email in your personal email account.

    School communications are subject to document retention laws, Freedom of Access requests, e-discovery in the case of legal action, and possibly FERPA laws depending on the content of the email. If the district is involved in any legal action that requires e-discovery, your school provided email account could be involved and any emails in that account could be made public. 

    So, the question is, what do you potentially want to have made public?  Probably a "get milk on the way home" message isn't an issue. But, your account information for your bank, or your personal health information becoming public may be an issue to you. Please think about how you are using your school account.
                       

Tips & tricks and weird things that happen . . .

Google Login Window screen shots


Want to turn off Web Clips?
    Web clips are a discontinued feature in Gmail but they still show up by default at the top of your inbox.  If you can see this at the top of your mailbox, then you have Web Clips on.
screenshot showing webclips on.

To turn the web clip feature off.  Go to your gear and choose settings.screenshot showing gear and settings area.

Once you are on your settings screen, click on Web Clips and un-check the box.

screen shot of web clip settings


Google Labs - some really useful labs to enable.

Google Labs is an area where Google tries out new features and gadgets before they move them into Gmail. They don't make any guarantees about the labs, so you are playing at your own risk. There are several very useful labs that you probably want to turn on right now. You can play with the other ones, too.

To get to Google Labs, go to your gear and settings.  When you get to the settings screen, click on Labs.
screenshot of gear and settings pull down window.

Click on the enable button next to the following labs, you might also want to read the descriptions on what each of these labs does while you are at it.
  • Background Send
  • Google Docs Preview in Mail
  • Inserting Images
  • Quote Selected Text
  • Refresh Pop Accounts
  • Right Side Chat
  • Undo Send 
When you are done enabling these labs, make sure you scroll all the way to the bottom of the screen and save the changes.