DKC-R Expense Authorization/Reimbursement - Employees Administrative Procedure


It is the intent of this district to reimburse employees for the cost of travel that may be incurred because of their job responsibilities.

A. Employees will be reimbursed for approved, in district travel beginning at their first scheduled location and ending at their last scheduled location. 

B. Employees will be reimbursed for approved, outside district travel. 

Travel will be paid only after the employee has submitted a mileage reimbursement request. The reimbursement request form will contain the following information: 

A. Name of employee; 

B. Date of travel; 

C. Destination; 

D. Purpose of travel (if not part of regular schedule); and 

E. Other related costs (tolls, meals, etc.). 

Reimbursements are to be submitted within 60 days and no later than June 30 of the fiscal year in which they occurred. 

Reimbursements must be approved by the employee’s immediate supervisor and Superintendent of Schools of M.S.A.D. #4. 

Adopted: May 8, 1990
Revised: May 13, 2003
Reviewed: November 4, 2009

M.S.A.D. #4