DKC Expense Authorization/Reimbursement - Employees


The Board recognizes that employees may incur expenses in carrying out their authorized duties and provides for reimbursement through this policy. 

A. Employees who incur expenses in carrying out their authorized duties to M.S.A.D. #4 shall be reimbursed by the district upon submission of a properly completed and approved voucher and/or such supporting receipts or other documentation as required by the Superintendent or his/her designee. 

B. Vouchers, receipts, and other documentation for expenses must be submitted within the timeline established by the Superintendent or his/her designee. 

C. All expenses shall be approved in advance and incurred in line with budgetary allocations for specific types of expenses. 

D. When official travel by personally owned vehicle has been authorized, mileage payment shall be made at the current IRS rate. 

E. Reimbursement for expenses is limited to those that are reasonable and necessary to cover the cost of travel and meeting expenses and other expenses directly related to the employee’s authorized duties. 

The Superintendent or his/her designee may develop and implement specific procedures pertaining to employee expenses and reimbursements.

Board member expenses and reimbursement shall be governed by policy BIB—Board Member Development Opportunities.

Adopted: May 8, 1990
Revised: May 13, 2003
Reviewed: November 4, 2009

M.S.A.D. #4